Safaricom seeks the services of an agency that will carry out End-to-End Event Management from conceptualisation, planning, executing post-event analysis and reporting for our different brand assets. The scope will entail the provision of;-  Strategic Planning Services

For physical, virtual and hybrid events Creative Services

Client Service Management/Account management services 

-Operations Management – Execution & Supervision of third parties, Event Logistics 

Project Management o Event Production 

Expenditure Management 

Resource allocation,

 2. BACKGROUND / CURRENT SITUATION

Currently Safaricom hosts an average of appx. 40 events per month ranging from press briefings, AGM Investor Briefings, events within the Michael Joseph Centre, sponsorship activities, sponsored activities, Safaricom Foundation based activities, product launches, award ceremonies, concerts and much more.

These events take place country wide and across a range of 3 different formats – Virtual, hybrid and purely physical events. As Safaricom strategically transitions from a telecommunications organization into a technology organization, one of the areas that has undergone and continues to undergo digital transformation is our event portfolio. Safaricom Page 4 of 5 EOI  Public seeks to execute a greater percentage of events that are digital first in design and execution, in line with our desired positioning and strategy.

Currently, all Safaricom’s events are handled by one event management agency that has the capacity and skillset to execute events of varying sizes, requirements and formats.

3. AIMS AND OBJECTIVES

The main objective of this EOI is to shortlist the best-in-class events management agency to participate in the RFP process as we seek identify a supplier who demonstrates to have enough capacity and willingness to undertake these services in partnership with Safaricom PLC and its other partners. The RFP will thereafter result into the establishment of a commercial framework to engage the successful company.

4. EOI CONTENT

The EOI response should not exceed 10 pages. The document should contain the following information:

a) Page One – Expression of Interest Letter duly dated signed and stamped indicating your company’s Specific Point of Contact (SPOC) for this process and their contact details

b) Page Two – Your company’s registration certificate

c) Page Three – Your company’s most updated CR12 form

d) Page Four & 5 – A summary page of your company’s audited accounts for the last two years.

e) Page Six to Ten – Your company’s profile that brings out your best self. The shortlist will be based on our initial judgement relating to our key focus areas below;

✓ General Experience – Period in the industry, qualifications, certification, affiliations, industry awards, etc.

✓ Relevant Experience – Proof of solid experience in running corporate events

✓ Testimonials – At least 3 recommendation letters from previous/current corporate clients, etc. for similar services as in the subject.

These requirements and more shall be expounded further in the RFP for the agencies that make the first cut.