This Expression of Interest (EOI) is intended to lead to the identification of suppliers that can demonstrable having sufficient capacity and experience to provide catering services in a manner that enables Safaricom to meets its expectations.

Safaricom is therefore soliciting from interested companies an Expression of Interest clearly demonstrating the following;

1. The profile of the company detailing the years of experience as prime service providers of cafeteria  services and the availability of skilled and experience manpower.
2. Current list of clients and locations where similar services have been carried out and the number of people served in each of the outlets.Provide recommendation letters from the clients and contacts.
3. Evidence of compliance to NHIF, NSSF and WIBA
4. Evidence of vendor partnership if any i.e Food product suppliers, banks etc
5. Occupational Health and Safety Policy
6. Copies of Medical certificates for current staff
7. Proposed two weeks rotational Menu
8. Kitchen shutdown procedure
9. List of PPE matrix used by staff
10. Food preparation, serving, storage & garbage  disposal processes.Share a copy of the NEMA certificate   
11. Proof of financial capacity 
12. Verification to validate compliance to minimum wage
13. List of cutlery and crockery  that will be  availed in case of award
14. Staff profile in form of a detailed organogram. Attach the CV’s of the key staff in cafeteria operations
15. Employee  policies on recruitment, induction, training, continuous development and vetting process
16. Business continue plan

1. SCOPE OF SERVICES

The catering  services process includes but not limited to ;

• Preparation of Food
• Weekly meal reports
• Daily cleaning of the kitchen and stores
• Collection of garbage and general cleaning
• Stocking of the raw foods,beverages,consumables,cutlery and crockery
• Inspection and Maintenance of kitchen equipment’s and facility

1. Requirements for provision of catering services

• Business permit provided by the county government
• NEMA certificate-Garbage disposal
• Valid medical certificates for all staff engaged at the kitchen
• OSH-As provided in the OSH schedule
• Certificate of good conduct for all employees
• Food handling certificate

1. Responsibilities for suppliers;

The supplier will provide the following ;

• Cooking Gas
• Dish cloths and spontage
• Serving trolleys and serving trays
• Washing pastes (Axion),detergents (Jik), Scouring agents,
• Serviettes, Toothpicks, salt and pepper shakers,
• Kitchen cutlery and crockery
• Uniform for their staff-Hair nets,Closed shoes,Name tags,Blouse/shirt/skirt/trouser, Gumboots for cleaning stewards
• Menu display board
• Waste bins
• Cooking pots (Sufuria’s)
• Take away-Brown bags
• Food grade gloves-polygloves
• Cleaning Buckets and mops

1. Responsibilities of Safaricom Limited

• Safaricom will cater for:

• Water
• Electricity

• Safaricom will also provide kitchen equipment  at the said premises. However, the supplier will be required to provide additional equipment if need be . Additionally, the supplier shall be expected to use and keep the equipment in good working order and maintain all the Kitchen equipment in their possession for the time they are on contract with Safaricom PlC and hand them over as in good working condition.

SUBMISSION OF RESPONSES

Interested suppliers should submit their response to this EOI to bids@safaricom.co.ke no later than 4th October 2018 at 5:00 PM.

NEXT STEPS

• Review of submitted Expressions of Interest
• Prequalification of shortlisted suppliers

NOTE:

• No prices should be provided with this EOI
• Only the suppliers who meet our minimum requirements will be considered for further discussions
• Safaricom reserves, at its sole discretion, the right to select or reject, either in totality or partially, any or all proposals made in the context of this EOI. Any such decisions made will be final and no correspondence will be engaged into, other than for the purpose of informing the bidders of the outcome of the process
• Safaricom and its authorized representatives are hereby authorized to conduct any inquiries or investigations to verify the documents and information submitted in connection with this EOI